How to Successfully Manage Boiler Hire for Your Business // ICS Cool Energy Blog

Maintaining consistent heating and hot water is essential for businesses, especially when equipment fails or during planned maintenance. As a facilities manager in the healthcare, manufacturing, hospitality or education sectors, choosing the right boiler rental solution can ensure patient and occupant comfort, safeguard operations, reduce downtime, and cut costs. In this Blog, ICS Cool Energy explains how to successfully manage boiler hire, from consultation to efficient installation.

1. Understand When Boiler Rental Makes Sense

Boiler rental is often a fast solution during emergencies, such as sudden breakdowns. It’s also ideal for planned refurbishments or when extra capacity is needed—think peak demand periods or temporary expansion.

Tip: Anticipate possible failures and plan ahead; having a rental supplier’s contact on hand can minimise disruption.

2. Choose a Trusted Boiler Hire Supplier

Not all boiler rental companies deliver the same quality of service. Partner with a supplier known for safe, efficient installations and responsive support.

• Check for certifications, accreditations (e.g., Gas Safe Registered engineers), and customer testimonials.
• Ask about experience with similar facilities to reduce risk and ensure compliance.

3. Site Consultation and Assessment

A successful boiler hire starts with a thorough site assessment.

Your supplier should:

• Consult with you well in advance (for planned maintenance) or respond rapidly during emergencies.
• Specify the boiler capacity, fuel type (oil, gas, electric), and pressure requirements matching your facility’s needs.
• Assess delivery access, installation logistics, and legal safety standards.

4. Delivery and Safe Installation Tips

Temporary boilers are often delivered in weatherproof containers suitable for outdoor use.

Key tips:

• Confirm crane access and whether a “lift and shift” contractor is required for installation.
• Ensure the location is level and stable; use wooden supports if necessary.
• Place fuel tanks strategically to allow safe and direct fuel line access.
• Position the boiler a safe distance from doors, windows, or ventilation inlets to reduce fume hazards.

Compliance: Your supplier should advise whether a chimney or fan flue dilution system is needed to disperse emissions safely and meet local regulations.

5. Efficient Commissioning by Trained Engineers

Efficient boiler performance depends on expert commissioning:

• Only qualified, Gas Safe Registered engineers (for gas burners) or suitably certified professionals (for oil) should commission units.
• Engineers should utilise combustion analysers to maximise heat output, minimise fuel costs, and reduce harmful emissions.
• Proper commissioning not only improves efficiency but also ensures safety and regulatory compliance.

6. Contingency Planning: Minimise Downtime

Proactive contingency planning helps maintain business continuity:

Regular maintenance, service agreements, and rapid replacement options can prevent prolonged disruptions.

Train on-site staff to operate temporary boilers and understand emergency shutdown procedures.

Why Choose ICS Cool Energy for Boiler Rental Solutions?

ICS Cool Energy offers nationwide coverage, certified engineers, and tailored rental solutions—ensuring your business remains heated and operational, no matter the challenge.

• 24/7 support and fast delivery.
• Compliance with all legal safety and emissions standards.
• Expert commissioning for maximum efficiency.
• Trusted heating supplier for commercial environments across the UK and throughout Europe. Read our case studies for peace of mind.

Boiler Hire FAQs

Q: What heating equipment do you supply?

A: Our boiler rental range has units with up to 2 MW of capacity, offering temperatures up to 90°C for industries, buildings, and applications of all sizes. In addition to your boiler, we’ll also handle the fuel delivery, management, and monitoring.

For portable heaters, our range contains fan heaters, IDF heaters, radiators, and more with capacities up to 200 kW, providing a wide range of temperatures for events and longer-term installations, supplied to businesses on either a short-term or longer-term hire.

Find out more about our heating range for hire.

Q: How quickly can a temporary boiler be delivered?

A: With ICS Cool Energy, most boilers can be delivered and installed within 24–48 hours, depending on site conditions.

Q: What about ongoing support?

A: We offer emergency assistance 24/7, complete with fuel management and remote monitoring.

Q: How long can I hire a boiler for?

A: Need to hire for up to 5 years? No problem. We can provide specific equipment to meet long-term needs. Available where restricted leases or projects don’t make capital investment viable – rent instead

Q: Along with supplying the boilers for hire, do you install them too?

A: We’re part of the gas safe register – a list of businesses that are registered to work legally and safely on boilers. The register carries out regular inspections of our engineers to ensure that their work is up to a high standard.

Read more news on ICS Cool Energy here.

ICS Cool Energy
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